May 15, 2024
Government officials often request documents to be "notarized or legalized." How should these matters be handled?
When domestic documents need to be used abroad, they must undergo notarization or legalization by the relevant authorities. The universally accepted methods for certifying documents are "Notary Public" and "Legalization by Embassies." Common documents requiring notarization include passports, diplomas, and business licenses.
So, what is "Notary Public"? It's a universally recognized process that ensures documents are accepted internationally. After verifying the accuracy of the text, the notary public issues a certificate detailing aspects such as signatures, authenticity of original documents, and accuracy of translations. Once notarized, the document becomes legally effective for use abroad.
In contrast, "Legalization by Embassies" carries greater authority than "Notary Public" because it involves embassies rather than individual notaries. Embassy legalization confirms the validity of the notary's certification, enhancing the document's reliability.
Specifically, "Legalization by Embassies" involves foreign diplomatic institutions like embassies or consulates submitting documents (along with necessary attachments as per diplomatic requirements) to the applicant's country's embassy or consulate in the target country. The embassy reviews the document and applies an authentication stamp and seal.
It's important to note that some countries lack a notarization system and efficient legal mechanisms, leading to differences in their legal systems. For example, Thailand uses a system called "Notarial Services Attorney" instead of Notary Public. While widely recognized globally, this system is limited to Thailand, prompting recipients abroad to seek embassy legalization for assurance.
In conclusion, "Notary Public" and "Legalization by Embassies" ensure the reliability, legitimacy, and authenticity of documents, establishing a framework for globally recognized notarized documents.
